Competition Registration
Please read all competition rules and guidelines carefully and thoroughly. All competitor information is listed below the registration form. Contact us with any questions.
Competitor Information
Getting to the Competition and Checking In
The Hillside Club is located at 2286 Cedar Street in Berkeley, California. A map and directions are posted at http://www.bellydanceroftheyear.net/location.html. There is also information about local accommodations and restaurants. Photos of the venue are posted as well. Volunteers will direct you to check in when you arrive. Please check in at least one hour prior to your performance. A detailed schedule will be sent to you the week of the event. Be prepared to hand in to dressing room staff your music on CD, plus a back-up copy. If you emailed your music ahead of time, please bring a back up CD. Please label your CDs and CD covers with your stage name. Flash drives and mp3 players will not be accepted. Please contact us if you have any unusually large props. If you are selected as a Belly Dancer of the Year Finalist, please check in at the Finals venue at 6:30pm.
Stage & Prop Instructions
Please submit your instructions via online: http://www.bellydanceroftheyear.net/instructions.html. If you are competing in more than one category, please fill out the form for each category separately. Once you click "submit" you're all set. You will not receive a confirmation email. The deadline for submitting instructions is Wednesday May 22. No instructions will be accepted after May 22. A tech sheet for the stage managers and sound/lights will be finalized before you arrive at the competition on Saturday - changes at this point will not be possible. Dressing room staff will not accept any last minute stage instructions/changes when you check in. No exceptions. If you do not submit instructions, we will assume you are starting off stage and do not need assistance with props.
Checking Out the Stage
You will have an opportunity to check out the stage and block your performance before the competition. The stage managers will facilitate this. It will be first-come, first-served.
Important Details
Dressing Rooms
Dressing room space is limited. Please be respectful of each other. Backstage staff will direct you when you arrive. We recommend that competitors arrive in full or nearly-full make up. You are welcome to bring snacks, however, this is a leave no trace event. Please keep the dressing room space clean and organized. Please help us limit waste by bringing your own refillable water bottle. There is a kitchen on site if you need a refill.
Cancellations
If you need to cancel your spot in the competition, please notify me as soon as possible via email.
Music, Scores, and Comments
Please pick up your music at the end of the competition. If you do not pick it up, it will not be returned to you after the competition. Your scores will be placed in a white envelope with your stage name and will be available after the finalists/winners are announced. A BDOY volunteer will have them in hand. If you do not pick up your scores, they will be emailed to you after the competition. All comments will be emailed within two weeks after the competition. It takes some time to type them up and make sure they are accurate, so your patience is appreciated.
Video of Your Performance
Esther Andrews of Newman Media will film all stage performances at The Hillside Club. An order form will be emailed to you before the competition. You have two options: a DVD for $45.00 or a digital download for $35.00. You can submit the order form directly to Esther and PayPal her before the competition, or bring it to the competition with cash (exact change) or a check payable to Esther Andrews. If you forget the day of, no worries - please try to submit your order no later than Tuesday May 28.
Photos of Your Performance
Michael Baxter is the official 2019 photographer. Michael offers BDOY photos on a donation basis. Rather than pay him for your photos, he asks that you make a donation to an organization of your choice. Some suggestions: BreastCancer.org, The Women's Daytime Drop In Center, and ItGetsBetter.org. There is a space on the instructions form to include information about your donation. I would love to track donations and let Michael know how much he has helped raise!
Workshop with ADRIANNE & RANYA RENÉE - Sunday May 26, 10:30am
Study with Adrianne, the reigning Belly Dancer of the Year, and Ranya from New York! There will be plenty of time after the workshop for a break before the Live Music Finals. The workshop will be at the legendary Belly Dance! Studio in Walnut Creek, California. Workshop time includes a 30 minute break. Bring your lunch or favorite snacks. Complete details and tickets available on the website.
Event Promotion
Please help us build a strong supportive audience for you! If you're active on Facebook, please share event details and invite your family, friends, colleagues, and fellow dancers. Here is the event page: https://www.facebook.com/events/2319634468362480/. Tickets to the competition are available for purchase online via PayPal. BDOY features some of the best belly dance artists in the country, so it's sure to be a fantastic show!
If you have any questions, please don’t hesitate to contact me. Thanks again for participating this year!
Jennifer
info@bellydanceroftheyear.net
The Hillside Club is located at 2286 Cedar Street in Berkeley, California. A map and directions are posted at http://www.bellydanceroftheyear.net/location.html. There is also information about local accommodations and restaurants. Photos of the venue are posted as well. Volunteers will direct you to check in when you arrive. Please check in at least one hour prior to your performance. A detailed schedule will be sent to you the week of the event. Be prepared to hand in to dressing room staff your music on CD, plus a back-up copy. If you emailed your music ahead of time, please bring a back up CD. Please label your CDs and CD covers with your stage name. Flash drives and mp3 players will not be accepted. Please contact us if you have any unusually large props. If you are selected as a Belly Dancer of the Year Finalist, please check in at the Finals venue at 6:30pm.
Stage & Prop Instructions
Please submit your instructions via online: http://www.bellydanceroftheyear.net/instructions.html. If you are competing in more than one category, please fill out the form for each category separately. Once you click "submit" you're all set. You will not receive a confirmation email. The deadline for submitting instructions is Wednesday May 22. No instructions will be accepted after May 22. A tech sheet for the stage managers and sound/lights will be finalized before you arrive at the competition on Saturday - changes at this point will not be possible. Dressing room staff will not accept any last minute stage instructions/changes when you check in. No exceptions. If you do not submit instructions, we will assume you are starting off stage and do not need assistance with props.
Checking Out the Stage
You will have an opportunity to check out the stage and block your performance before the competition. The stage managers will facilitate this. It will be first-come, first-served.
Important Details
- Please be back stage or in the dressing room, in full costume and make up, and ready to perform with three competitors before you. For example, if you are 6th in the line-up, please be ready when the 3rd competitor starts. If you are one of the first few competitors, please be ready 30 minutes before the competition begins. Please don't make us come look for you. ;-)
- Please be backstage at the end of the competition. We will introduce the competitors before announcing the awards/finalists.
- Do not appear in the theater, lobby, or restrooms in costume or wrapped in a veil/fabric. You must wear a caftan.
- Performances must be appropriate for families and children.
- If you would like to run through your set, please do so outside the dressing rooms, use headphones/earbuds, and use minimal space.
- Please be courteous. DO NOT PLAY FINGER CYMBALS ANYWHERE INSIDE THE BUILDING EXCEPT ON STAGE.
- No smoking or alcohol.
Dressing Rooms
Dressing room space is limited. Please be respectful of each other. Backstage staff will direct you when you arrive. We recommend that competitors arrive in full or nearly-full make up. You are welcome to bring snacks, however, this is a leave no trace event. Please keep the dressing room space clean and organized. Please help us limit waste by bringing your own refillable water bottle. There is a kitchen on site if you need a refill.
Cancellations
If you need to cancel your spot in the competition, please notify me as soon as possible via email.
Music, Scores, and Comments
Please pick up your music at the end of the competition. If you do not pick it up, it will not be returned to you after the competition. Your scores will be placed in a white envelope with your stage name and will be available after the finalists/winners are announced. A BDOY volunteer will have them in hand. If you do not pick up your scores, they will be emailed to you after the competition. All comments will be emailed within two weeks after the competition. It takes some time to type them up and make sure they are accurate, so your patience is appreciated.
Video of Your Performance
Esther Andrews of Newman Media will film all stage performances at The Hillside Club. An order form will be emailed to you before the competition. You have two options: a DVD for $45.00 or a digital download for $35.00. You can submit the order form directly to Esther and PayPal her before the competition, or bring it to the competition with cash (exact change) or a check payable to Esther Andrews. If you forget the day of, no worries - please try to submit your order no later than Tuesday May 28.
Photos of Your Performance
Michael Baxter is the official 2019 photographer. Michael offers BDOY photos on a donation basis. Rather than pay him for your photos, he asks that you make a donation to an organization of your choice. Some suggestions: BreastCancer.org, The Women's Daytime Drop In Center, and ItGetsBetter.org. There is a space on the instructions form to include information about your donation. I would love to track donations and let Michael know how much he has helped raise!
Workshop with ADRIANNE & RANYA RENÉE - Sunday May 26, 10:30am
Study with Adrianne, the reigning Belly Dancer of the Year, and Ranya from New York! There will be plenty of time after the workshop for a break before the Live Music Finals. The workshop will be at the legendary Belly Dance! Studio in Walnut Creek, California. Workshop time includes a 30 minute break. Bring your lunch or favorite snacks. Complete details and tickets available on the website.
Event Promotion
Please help us build a strong supportive audience for you! If you're active on Facebook, please share event details and invite your family, friends, colleagues, and fellow dancers. Here is the event page: https://www.facebook.com/events/2319634468362480/. Tickets to the competition are available for purchase online via PayPal. BDOY features some of the best belly dance artists in the country, so it's sure to be a fantastic show!
If you have any questions, please don’t hesitate to contact me. Thanks again for participating this year!
Jennifer
info@bellydanceroftheyear.net
